Cleveland and North Yorkshire
Sporting Clay League


CLEVELAND & NORTH YORKSHIRE SPORTING CLAY LEAGUE

LEAGUE HAND BOOK CHAPTERS

A OBJECTIVES
B COMMITTEE & SENIOR OFFICERS
C VOTING ARRANGEMENTS
D ANNUAL GENERAL MEETING
E CLUB MEMBERSHIP & INDIVIDUAL CLASSIFICATION
F WEDNESDAY EVENING SHOOT
G LEAGUE 70 BIRD SHOOT
H TROPHIES & AWARDS
I ACCOUNTS, BUDGETS AND FINES J SECURITY

A OBJECTIVES
1. The Cleveland and North Yorkshire Sporting Clay League aims to promote, safeguard and encourage the sport of clay pigeon shooting.
2. The league is run as a non-profit making body.

B COMMITTEE & SENIOR OFFICERS
1. The League Committee is made up from the Senior Officers and a Club Captain and Vice-Captain from each member club.
2. The Senior Officers will be elected at the Annual General Meeting
3. Each Senior Officer must be Proposed and Seconded at the Annual General Meeting.
4. In the event of more than one person being nominated for a post, a vote must be taken.
5. There are Four Senior Officer Posts (a) Chairman (b) Vice Chairman (c) Administrator (d) Auditor
6. There are two paid posts within the Senior Officers (a) Administrator – Fees agreed at the Annual General Meeting (b) Auditor – Fees agreed at the Annual General Meeting

C VOTING ARRANGEMENTS
1. Each member club has a maximum of two individual votes in the any Committee decision.
2. Any member of the League Committee may ask for a secret ballot, but a show of hands will suffice in any decision.
3. In the event of a tie, the casting vote will be made by the Chairman of the Meeting.

D THE ANNUAL GENERAL MEETING
1. The Annual General Meeting will normally take place in February.
2. The following items will take place at the meeting (a) Annual Accounts agreed for the year ending 31st December (b) Budget for the current year to be proposed (c) Applications for New Member Clubs discussed (d) Amendments to League Handbook (e) Election of Senior Officers (f) Senior Officers Remuneration (g) Cost of Weekly Shoot Cost (Shoot/Meal/Security) (h) Cost of Annual Individual Member Subscription (i) League 70 Bird Arrangements (j) Seasons Fixture List agreed (k) Date of the AGM for the following year

E CLUB MEMBERSHIP & INDIVIDUAL CLASSIFICATION CLUB MEMBERSHIP
1. A new club must be proposed by a current member club to join the league.
2. The club must show evidence of a current and CPSA approved Insurance Scheme.
3. Have a nominated Shoot Captain, Vice-Captain & Safety Officer

INDIVIDUAL MEMBERSHIP
1. An individual shall be classed as a member of the league if he has paid his membership to his host club.
2. A member is only allowed to shoot for one club in any season.
3. If a member shoots for more than one club in one season, the first club which they have shot for will be classed as their club for the season.

INDIVIDUAL CLASSIFICATION
1. A member will be classed as a Veteran if the member is 55 years and older on the 1st January of the year of competition or revert to their calculated classification.
2. A member will be classed as a Colt if the member is under 18 years of age on the 1st January of the year of competition or revert to their calculated classification.
3. A female member can be classed as a Lady or revert to her calculated classification. 4. A member can only be classed in one of the above 3 classes or their calculated classification.

CALCULATED CLASSIFICATION
1. A member can only qualify for a classification if the member has recorded a score in at least four matches, at least two of which must be away matches.
2. If a member has not shot the minimum amount of matches, then the member be classified in “U” Class for the current season.
3. A member will be classified in the highest class overall having taken into consideration their class in the last two previous seasons.
4. Each member who qualifies for a classification will have all their scores added together and divided by the number of matches and expressed as a percentage.
5. All member’s percentages for the season are then listed from top to bottom. The top 10% will be classified in AAA. The next 20% will be classified as AA Class (10.01%- 30%). The next 20% will be classified as A Class (30.01%-50%). The next 20% will be classified as B Class (50.01%-70%). The remainder will be classified as C Class (70.01% to bottom).
6. A member can only be classed in either one of the six classification classes (AAA, AA, A, B, C or U) or one of the three qualification class (Veteran, Colt & Lady).
7. Each club will be provided with a list of classified members from the previous season. This report must be returned to the Administrator before the 5th set of matches of the current season.
8. Each Club Captains must advise whether the member is using their calculated or individual classification. Failure to do so before the deadline, the Administrator will automatically use the calculated classification class.

F WEDNESDAY EVENING SHOOT MATCH
1. The fixture lists for the league season must be published at least one month prior to the start of the first weekly league match.
2. No matches may be postponed or cancelled for any reason, except for extreme inclement weather.
3. It is the responsibility of the away team captain to inform the home club of the number of approximate suppers for their team by, at latest, Monday evening prior to the shoot.
4. The match will commence at 6.30pm.
5. If members of the away team are not present by 6.30pm, the home team may commence shooting.
6. No member is allowed practice whatsoever on any league course on the afternoon of a league match, prior to shooting in the weekly league competition.
7. It is up to the discretion of the home team to allow clay only entries for members who have already shot the league course that evening.
8. Last entries for the shoot will be 8.00pm.
9. Any late entries can only be accepted, if both team captains are in agreement that the member has a valid reason for lateness.
10. The league number, and the members name must be completed on the Score Sheets and onto the Individuals Score Card.
11. All away members who enter for a league match are obliged to pay for a supper.
12. It is a requirement that all members, referees, trappers and spectators must wear both ear and eye protection while on the shooting ground. Failure to do so will result in the competitor being not allowed to shoot on that evening and no score being recorded.
13. Members must only shoot the correct type of cartridge allowed as per the rules of the home team. Failure to do so will result in the competitor being not allowed to shoot on that evening and no score being recorded.
14. A referee must call out each competitors score, after every shot, or every pair, on a stand.
15. The referee must initial each card after the completion of a stand.
16. The Score Sheets must be collated on the ground and a result agreed.
17. The team score is calculated by adding the highest eight member’s scores of each team.
18. All the Individual Score Cards and the triplicate Score Sheets must be taken to the supper venue.
19. No Individual score cards may be accepted once the Score Sheets have left the ground.
20. The only circumstance for a score on the Score sheets to be amended is if an incorrect score has been recorded on the ground after the individual score cards have been verified.
21. Once the result has been announced and both captains have signed the Score Sheets, no further amendments can be made.
22. The winning team will receive two points; the losing team will receive no points. If the team scores are tied each team will receive one point each.
23. All Score Sheets must be either posted or emailed to the Administrator by the following Monday at 5.30pm.
24. In the event of a tie in the number of league championship points at the end of the season, the championship will be decided by a shoot off at a neutral venue.
25. The Senior Officers will take opinions from each team in the shoot off.
26. The Administrator will contact all clubs in the shoot off regarding date, time, ground and supper venue.

G ANNUAL LEAGUE 70 BIRD SHOOT
1. The date of the League 70 Bird shoot will be set at the AGM.
2. The date of the League 70 Bird will be after the half way point in the league season.
3. An individual will only be classed as a member of the league, in this instance, if they has recorded scores in at least two matches prior to the shoot.
4. The entry times will be set at the AGM.
5. The cost of competition and birds only will be set at the AGM.
6. Prizemoney will be paid to the Overall Winner and then throughout the nine classes.
7. The winner of the high club trophy will be decided by adding the top eight guns of each member club.
8. Each team will provide a fee of £20 per member club which will be forwarded to the hosting club towards the cost of Referees.
9. Trophies will be presented to the High Gun and Winners of the 9 classes (AAA, AA, A, B, C, U, Veteran, Colt & Lady) as well as a team winner.
10. Trophies will be returned to the Administrator prior to the shoot or by arrangement on the day of the shoot.

H TROPHIES
1. An individual’s league score is calculated by taking the highest two home league scores and four highest away scores.
2. In the event of a tie in the final individual scores, the process of defining a winner will be first decided with the scores of each competitor in the League 70 Bird, then if still tied/not shot, Total Weekly Scores, Total of Away Scores, Total of Home Scores, Highest Away Score, Highest Home Score, then a toss of a coin.
3. The perpetual trophies are the Champion Team, Overall Individual and Winner, Runner Up and third in each of the nine classes. 
4. The trophies must be returned either prior to the after season meeting or at the meeting.

I ACCOUNTS, BUDGETS AND FINES
1. The year ending for the accounts will be 31st December
2. The Auditor will check the accounts and confirm that they are true and correct.
3. The Administrator and Auditor will sign the Accounts.
4. The Administrator will prepare a Budget for the upcoming season and make it available for agreement at the Annual General Meeting.
5. Each club will receive an Invoice for their Membership Fees, League 70 Bird Shoot contribution and Security Contributions at the half way stage and after the final match of the season. Each club is encouraged to still send payment after each home match together with the results of the evening’s match.
6. Payment of the Club’s Invoice must be paid within 14 days of the date of the invoice.
7. All payments must be paid before the end of the League meeting after the end of the season.
8. Failure to pay the Clubs Invoice by the end of the League Meeting will result in a surcharge fine of 10% of the outstanding amount.

J SECURITY
1. The League will provide a Security Officer at each supper location each week.
2. The Security Officer will arrive for 7pm.
3. The Security Officer will introduce themselves to the Management of the pub advising them of their arrival.
4. The Security Officer will be expected to be polite, of smart appearance and wear a high visibility vest as a visible presence in the car park.
5. It is expected that at least every 15 minutes the Security Officers patrols the car park.
6. If the Security Officer sees anything suspicious or suspects that a crime may be in the process of being committed, they should telephone the police as soon as practicable. Secondly inform the Captains of the teams and the Management of the pub.
7. The Security Officers shift finishes at 10pm. Before leaving the venue, the Security Officer must advise the Team Captain(s) of their departure.

K   ETIQUETTE OF MEMBERS & DISCIPLINARY & APPEALS PROCEDURE

(a)    Acts which may be viewed as GROSS MISCONDUCT include the following:

(1)    Any acts of violence or assault

(2)    Threatening, abusive or insulting words or behaviour

(3)    Intentional or reckless disregard for safety rules

(4)    Intentional or reckless damage to animals or property

(5)    Conviction for any criminal offence, in particular those involving dishonesty, firearms, physical violence or abuse

(6)    Any other acts that are reasonably regarded by the Senior Officers to be of a very serious nature and meriting immediate expulsion

(b)    DISCIPLINARY PROCEDURE

(1)    The Disciplinary Procedure may be instigated by the Senior Officers where it deems necessary, or where a complaint(s) is received from either an individual member or an affiliated club

(2)    Where the Senior Officers believe that a disciplinary hearing may be necessary the following procedure will be followed:

(i)                  An investigation will take place, where necessary, to seek relevant evidence. The Senior Officers may carry out the task, or may appoint an Investigating Officer. In additional to documentary and other evidence, written statements may be taken from relevant witnesses

(ii)                The member who is subject to the complaint (“The Member”) will be notified of the complaint at the earliest opportunity, save where there is good reason not to do so (e.g. the risk of prejudicing an investigation; the destruction of relevant evidence; interference with any actions the police or other prosecuting authority may be taking; or Court Order) and invited to submit a written statement of events.

(iii)               Where the Senior Officers deems it necessary, the member will be suspended whilst the investigation and any subsequent disciplinary hearing takes place.

(iv)               If following the investigation and receipt of any written statement from the Member, the Senior Officers decides that a disciplinary hearing should take place, the Member will be notified of the date, time and place of the hearing, and of the member’s right to be accompanied by a legal or other representative.

(c)     DISCIPLINARY HEARING

(a)    The Disciplinary Panel will normally consist of one of the Senior Officers and two league representatives from member clubs.

(b)    The Disciplinary Panel will allow the member a reasonable opportunity to respond to the allegations made. A deadline may be imposed for submission of evidence by the Member and, where this is done, the Disciplinary Panel has discretion to disregard any evidence submitted after the deadline.

(c)     The hearing may also take place in the Member’s absence where, firstly, there is evidence that the Member is unable or unwilling to attend the Disciplinary Panel reasonably believes that no useful purpose would be served by re-listing it for another time.

(d)    After the Disciplinary Panel has reached a decision the Member will be notified and informed of any penalty which will be effective from the date of the decision. The decision, any any penalty imposed, will be a matter of public record.

(d)    PENALTIES

(1)    The Disciplinary Panel may apply such penalties as it deems appropriate, included but not limited to:

(i)                  Suspension, temporary or permanent expulsion of the Member from the League; and/or

(ii)                Banning the Member from taking part in any event sanctioned by the League at any ground affiliated to the League; and/or

(iii)               Written warning (s), which may be expressed as a final warning, and may be allied to appropriate requirements for the member’s future conduct; and/or

(iv)               Such other sanction to which the Member may consent (in order to avoid temporary or permanent exclusion, for example). Such sanctions may include an apology by the member in agreed terms and form, payment of compensation to those affected by the member’s conduct, and/or payment of an agreed sum towards the League’s cost in connection with the disciplinary procedure

(2)    These penalties will have immediate effect, notwithstanding the possibility of an appeal.

(e)    APPEALS

(1)    Written notice of appeal must be received by the Administrator within 7 days of the date of decision to the member. No appeal will be valid after that period has elapsed.

(2)    Any appeal must be accompanied by full written grounds, stating which pats of the decision or penalty are being appealed against and why. Any appeal must also be accompanied by all the evidence which the Member wishes to be considered in the appeal. The Appeal Panel will be under no obligation to consider any grounds of appeal, or evidence, submitted after the deadline for lodging the appeal

(3)    The appeal hearing will take place as soon as reasonably practicable.

(4)    The Appeal Panel, convened by the League Chairman, will consist of the Chairman and Two other League Representatives of the League Committee, none of whom participated in the first hearing.

(5)    Evidence which was not available to the Disciplinary Panel will not be normally be admitted at the appeal hearing.

(6)    The Appeal Panel shall have power to rescind or amend any decision made by the Disciplinary hearing.

(7)    The appeal decision will be final and, save where otherwise stated by the Appeal Panel, will be a matter of Public Record.